Vendor Resources

New Vendors

Becoming a Vendor for JHU

The Capital Projects & Planning team has instituted a joint prequalification process for projects managed by the Johns Hopkins Health System, Johns Hopkins Facilities & Real Estate, the School of Medicine, and the School of Public Health.

If you want to become a Capital Projects & Planning vendor, please submit your qualifications for review to the Vendor Review Committee by completing the online application below.

You will be redirected to the Johns Hopkins University & Health System Contract Management System, Gob2g. Once there, scroll down to “Vendor Registration” and click “Apply for Registration.” Follow the instructions provided to complete and submit your company’s online application. All information entered into the system is kept strictly confidential.

The committee convenes monthly to review vendor submissions. Once the submissions are reviewed, the committee recommends vendors for interviews with Capital Projects & Planning leaders. Monthly interview sessions will be scheduled and vendors will be notified of the status of their prequalification submission.

If you have any questions or need help completing the application, please email [email protected] or [email protected] for technical support.

Request for Proposals/Invitation to Bid

JHU policy requires that all purchase orders with a total aggregate of $5,000 or more be competitively bid. Proposers and bidders are by JHU invitation.

We invite proposals/bids on a project-by-project basis depending on size, complexity, and timing. We may provide a list of preferred vendors to a general contractor or design firm, but we will gladly consider others, given adequate notice to check references.

Evaluation Criteria

Our primary goal is to maintain high-quality work while obtaining the best value (not necessarily the lowest price) for our clients and the University. Therefore, awarding a contract for competitive reasons alone may not be practical. Your proposal/bid for a project shall be evaluated against both qualitative and quantitative criteria.

We value design consultants, constructors, and special service vendors, specifically the individuals within those companies who have tangible experience in the project being developed. We strive to maintain positive working relationships with firms that have provided outstanding service to the University in the past. We also seek opportunities to collaborate with new companies, including those with DBE certification. Reference checks, including constructors, consultants, and other clients, are valued in the selection process.

Existing Vendors

Vendor Resources

Vendor companies are required to complete the following upon award:

• W9 – Request for Taxpayer Identification Number and Certification Form W-9 (Rev. January 2011)
• Independent Contractor Certification – For services of $5,000 or more
• Independent Contractor Agreement – For short duration services of more than $5,000 and less than $50,000

Vendor Outage Request Form – Please complete the online outage request form, including the project manager’s name, phone number, email, and all other relevant information. The form will then be routed directly to the project manager for review and final completion, including the WBS and accounting information.

Flying Drones at JHU – Please visit flyuas.jhu.edu for the following resources:

• JHU’s policy concerning flying Uncrewed Aircraft Systems (UAS), also known as “drones”
• Register your drone
• Register your flight plan